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5 Questions to Ask Your Bartending Vendor Before Booking | Bar Queens

Updated: Dec 5, 2022

"Success is where preparation and opportunity meet." – Bobby Unser

Dearest Wedding Enthusiast,

Are you considering hiring a bartending service for your wedding reception? Congratulations! Having a bartender at your wedding can take a lot of stress off of you and your spouse on your big day. But before you book that mobile bar vendor, you should know a few things. Here are five questions to ask your bartending vendor before booking:

Here are 5 questions to ask your bartending vendor before booking:

1. What is your experience? 2. What services do you offer? 3. What is your alcohol selection like? 4. How much will this cost me? 5. Do you have insurance?

What is your experience?

The first thing you'll want to know about your potential bartending vendor is their experience, explicitly servicing weddings. Have they been in the business for years, or are they just starting? Do they usually work weddings, or are they more experienced with private parties or corporate events? The more experience they have, the better! That way, you can be confident that they'll be able to handle anything that comes their way on your big day.

What services do you offer?

Believe it or not, not all mobile bartending services are created equal! Some vendors will show up and pour drinks, while others will go above and beyond to provide an unforgettable experience for you and your guests. When researching potential vendors, be sure to ask about the services they offer. Do they provide bar setup and cleanup? Do they make custom cocktails? Do they provide decorations or props? The more services they offer, the better! That way, you can be sure that everything will be taken care of on your big day.

What is your alcohol selection like?

This is an important question to ask because it will give you an idea of what kind of cocktails your guests will be able to order. If the vendor has a limited selection, that's not necessarily a deal-breaker — but it's something to keep in mind when making your decision. On the other hand, if the vendor has a large selection of alcohols and mixers, that's a plus! You'll want to ensure that there's something for everyone at your reception, so having various options is always good.

How much will this cost me?

Of course, one of the most important questions to ask any vendor is how much their services will cost you. Be sure to get a breakdown of all fees involved so there are no surprises later down the road.

Budgeting tip: Alcohol typically costs 10-15% of your total wedding budget so use that as a reference when talking numbers with potential vendors!


W.W. Insight: Did you know a menu design service (MDS) can be a viable option for those operating budget-consciously? An MDS service can provide you with a complete, detailed inventory list based on the following:

• the number of hours of your event • wedding theme • custom signature cocktails + ingredients • and the menu design!


You'll need to present your bartending vendor with your signature cocktail recipes (designed during the MDS) and use the inventory list to help you make your purchase decision. Your inventory guide should be tailored towards your specific event needs; in return, you know how much alcohol, mixers, and supplies to buy. Consider this your bar-planning concierge. Click here to learn more about The Queens Chalice MDS service offering.

Do you have insurance?

And last but certainly not least,this is an important question to ask any vendor working at your wedding (not just bartenders!). Most reputable vendors will have insurance in case of damages or accidents, but it never hurts to double-check—after all, this is your big day, and you want everything to go according to plan! Asking these five questions before booking a bartending service will help ensure that everything goes smoothly on your big day—Cheers!


In closing, our dearest enthusiasts, If you're thinking about hiring a wedding bartending service for your wedding reception, remember the five golden questions to ask:

  1. What is their experience?

  2. What services do they offer?

  3. What is their alcohol selection like?

  4. How much does it cost?

  5. Do they have insurance?

These questions will help ensure everything goes smoothly as whiskey on your big day!

Signed — The W.W


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