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Wedding Planning: 3 Top Tips to Select the Right Bar Service for Your Wedding

Updated: Feb 11, 2023

The roots of all goodness lie in the soil of appreciation for goodness. - Dalai Lama

Dear Wedding Enthusiasts,

Congratulations on your engagement! Now that you’ve made it official, it’s time to start planning the big day. There are so many details to consider when it comes to throwing a wedding, and one of the most important elements is selecting the right bar experience for your special occasion. To ensure you get exactly what you need, here are 3 key factors to consider when vetting vendors for your wedding's bar service.


Hopefully, by now, you have allocated a budget to invest into your bar experience. Once you have an idea of what your budget looks like, be sure to share this information with any potential vendors in order to ensure they can provide the services desired within your budget. Be wary of individuals who cannot give you exact information on what is being provided. The last thing you need to worry about are those pesty hidden fees, unexpected invoices, and the fine print!


W.W.Insight: Prior to reaching out to your vendor of interest, have an idea or price range of what you would be willing to invest in this service. A good rule of thumb is setting aside 18%-20% of your wedding budget for your bar related services. This will prepare you beforehand and to know what offerings will fall within your comfort zone without overextending or undercutting your wants and guests experience.


Alcohol Selection

The type and variety of alcohol being served at your wedding is of utmost importance. Make sure that the bar service you move forward with has a good selection of spirits, beer, and wine! No one deserves a headache the next day after just a few signature cocktails. Also check with your bar vendor regarding specialty drinks or non-alcoholic options due to personal preferences, dietary restrictions or medical purposes. You should make sure those needs can be met by the vendor ahead of time.


W.W.Insight: Zero-Proof Cocktails are making headlines! Gone are the days of scrapping together juices at the bar for a mocktail. There are quite a few non-alcoholic spirits available on the market to curate a fresh, new approach to social drinking without, the dranking. Check with your vendor to see if this is an option or look into a service provider who specializes in Zero-Proof servings.



Quick question -- would you visit a Podiatrist for your back pain? Would you visit a mechanic to unclog your toilet? You already said no to both. Which is why you MUST keep in mind: all bar vendors are not created equally.

Some vendors soley specialize in initmate group settings of 50 or less guests. Others, may have experience in serving in high-volume, club like settings. Then, you have bar caterers who specialize in weddings, exclusively. Take this into consideration when searching for your team.

The experience, and type, matters—you need reliable and hospitable wedding professionals who know how to handle events like yours with ease and grace. Check out the reviews from past clients and ask questions about their qualifications when interviewing vendors so that you can rest your mind and nerves knowing that your special day is in good hands.


At the end of the day, selecting your dream bar service for your wedding should be an enjoyable experience—and with these 3 key factors in mind, it’s easy! Keep your budget top-of-mind as well as making sure that there is ample alcohol/non-alcoholic selections for everyone attending and experienced wedding professionals overseeing operations from start to finish. With this approach in hand, finding just the right bar service for your big day will be stress-free!

PSA: Did you know that The Queens Chalice offers a Zero-Proof Cocktail collection for their clients? Your guests will experience the pick-me-up without any alcohol but all of the feel-goods! Want to learn more? The Queens Chalice wants to hear from you and help you make a smooth whiskey decision!

Signed — The W.W


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